Maxwell Builders Inc. is a Family Oriented Commercial General Contractor is seeking a highly motivated, extremely organized applicant to join our growing team.  We offer competitive compensation, health insurance, 401k, job related tuition assistance, and professional development opportunities. 

JOB DESCRIPTION

The Estimating Coordinator will provide the knowledge, skills and experience required to assist the Preconstruction department.  The ideal candidate will be responsible for gathering project related information, tracking, filing and distributing this information to all related parties. 

This position requires a high level of organization and attention to detail to ensure the timeliness and accuracy of our bidding process.  This entry-level position will be accountable for maintaining all construction information up to date, consistent and organized in an orderly fashion for all others in the project team, foster a positive atmosphere, promoting proactive and effective communication, facilitating problem solving and for minimizing and resolving conflicts.

 

JOB RESPONSIBILITIES

  • Upload/Download files from internet
  • Internet research and utilizing other technology/software as required
  • Proof read and assemble final proposal and bid submission for owners
  • Assign and track estimating project numbers
  • Assist in subcontractor and vendor outreach
  • Input estimating calendar entries and update as necessary
  • Create estimating project folders and setup with the necessary bid documents. Task examples include:
  • Downloading plans and extracting sheets pertinent to our scope of work
  • Downloading bid specifications and extracting key documents such as wage rates and security/access requirements
  • Enter the project on an Excel tracking sheet with initial information
  • When the bid is sent out, the estimating coordinator will be copied and will be responsible for recording which clients the bid is sent to, total price, and scope items
  • Position also requires data entry related to project updates, notes/feedback received from client, and indicating if the project was awarded to Muller or not
  • Perform take offs from plans to determine bid items and quantities (Take off’s will be relatively simple, consisting of length, area, and count features)
  • Comparing take off items to specific plan details is critical
  • Prepare “draft” proposals 
  • Filling out the project and client header information
  • Entering take off items and quantities on the proposal template using pre-defined drop-down items
  • Sending the estimator, a summary/bid preparation e-mail which includes: the draft proposal, project location, wage rate attachment (if applicable), and a summary of any unique items which may require quotes to be gathered prior to submission
  • Update and expanding upon a company information Excel file which is used in preparing pre-qualification packages, prime bidding contracts, and similar
  • Follow up on submitted proposals and relay all information to the estimating team
  • Assemble all plans, specifications and bid documents to assist the estimator with preparing time, cost, materials, and labor estimates.
  • Send out invitations to bid and track subcontractor coverage.
  • Notify subcontractors of all addendums, RFI’s, etc. for each bid.
  • Daily communication via phone with subcontractors to procure subcontractor proposals within critical deadlines.
  • Update and maintain vendor/subcontractor information on company database.
  • Assist in pre-qualification of new vendor/subcontractors.
  • Work in a team environment with estimators, project managers, and executives to complete bids
  • Read and review bid documents and alert of clauses/requirements
  • Prepare and submit pre-qualifications packages

 

REQUIREMENTS

  • Preferred two (2) years’ experience but not required
  • Strong Computer Skills (MS Office)
  • Good written and verbal communication skills
  • Basic knowledge of reading/interpreting blueprints
  • Document Control Experience
  • Strong attention to detail and accuracy
  • Self-motivated/goal oriented
  • Ability to handle a highly deadline-driven environment
  • Ability to effectively multi-task
  • Organization and time management skills

 

In addition to the above listed minimum requirements, candidates who possess the following skills, experience and capabilities may receive greater consideration during the evaluation process.

  • Scheduling Programs (Microsoft Projects preferred)
  • Smartbid

 

 

 

Equal Opportunity Employer, including disabled and veterans.
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